saasrankedSoftware, ranked on the facts

to-do list app · Toodledo

Toodledo

Task manager with a free plan that syncs devices, location reminders and a documented API.

67/100

#10 of 12 to-do list apps
Facts checked 8 Oct 2026

In short

Toodledo suits people who want repeating tasks, location reminders and a documented API at $3.99 a month on yearly billing1,5,12. The free plan syncs unlimited devices1. The catch: subtasks, Google Calendar sync and private sharing need a paid plan, and no Windows desktop app is listed, so Windows users use the website1,3,9,11.

Best for: People who want detailed task fields, repeats and an API on a low price.

Where the points come from

Systems9 of 24
Planning21 of 27
Calendar and sharing18 of 18
Your data4 of 12
Price15 of 19

Systems 9 of 24 points

RuleWhat is publishedPoints
AppsiOS, Android, WebOfficial iOS and Android apps, plus the Toodledo website. No Windows, Mac or Linux desktop app is listed15,2,3.9 / 18
Works offlineNot publishedNot published on the vendor's iOS, Android and sync pages15,16. The iOS page says it can run as a standalone app.0 / 6

Planning 21 of 27 points

RuleWhat is publishedPoints
Recurring tasksYesRepeat daily, weekly or custom patterns such as 'The 1st Friday of each month'; included in Free8,1.7 / 7
Time remindersYesAlarms tied to a due date go by email, SMS, mobile app alert or browser popup4.4 / 4
Location remindersYesThe page says you get task reminders when you arrive at or leave a location5.3 / 3
SubtasksYesSubtasks nest under tasks; the feature is reserved for subscribers9.4 / 4
Labels or tagsYesTags can be added to tasks, lists and outlines10.3 / 3
Dates typed in plain wordsNot publishedNot published on the vendor's repeating-tasks page, which shows menu patterns only8.0 / 3
Board viewNot publishedNot published on the vendor's feature and help pages13,1.0 / 3

Calendar and sharing 18 of 18 points

RuleWhat is publishedPoints
Tasks in your calendarYesTasks sync with third-party calendars such as Apple iCal or Google Calendar; Standard lists Google Calendar Sync6,1.6 / 6
Shared listsYesInvite a collaborator by email; private collaboration is for subscribers. Standard allows 1 collaborator11,1.5 / 5
Assign tasksYesAssign a task through the 'Assigned To' field, if the collaborator gives permission11.4 / 4
Public APIYesDeveloper documentation for API version 3 covers viewing, adding, editing and deleting tasks12.3 / 3

Your data 4 of 12 points

RuleWhat is publishedPoints
Export your tasksYesThe export page says you can export data in CSV, XML, Text and iCal formats7.4 / 4
Open sourceNot publishedNot published on the vendor's pricing or help pages1,13.0 / 5
Two-factor sign-inNot publishedNot described. The help index lists a two-step question, but no answer or setup page is published there13.0 / 3

Price 15 of 19 points

RuleWhat is publishedPoints
Free planYesFree starter version for personal use with unlimited device sync1.8 / 8
Cheapest paid plan$3.99/moStandard, $3.99 a month billed yearly1.7 / 11

The rule behind each line: how we score to-do list apps.

Plans and prices

As the vendor lists them, before tax. Prices are in US dollars unless the plan shows euros; the points use US dollars, with euros converted at the ECB rate.

PlanPrice as listedPer monthNotes
Free1 personFree1$0Unlimited tasks and device sync; up to 10 folders
Standard1 person$3.99/month billed yearly1$3.99Adds subtasks, Google Calendar sync, unlimited folders; $4.99 on monthly billing
PlusUp to 5 collaborators$5.99/month billed yearly1$5.99Adds 10 GB file storage and email-in; $7.99 on monthly billing

Annual plans have a 14-day refund window; monthly plans are not refundable. Plans renew automatically1.

Strengths

  • Free plan includes recurring tasks, simple alarms and unlimited device sync1.
  • Repeats can be set to patterns such as the 1st Friday of each month8.
  • Location reminders alert you when you arrive at or leave a place5.
  • Developer API documentation covers viewing, adding, editing and deleting tasks12.

Limits

  • Subtasks are reserved for paying subscribers9.
  • The free plan caps lists and outlines at 30 items and has 1 week of history1.
  • Free collaborators can only read a workspace; only subscribers can add or edit tasks11.
  • No Windows, Mac or Linux desktop app is listed2,3.

Concerns on record

  • On November 1, 2013 Toodledo's founder said a secondary database was exposed in a third-party provider's breach on October 28, 2013. Exposed data included IP addresses, some email addresses and file names; passwords and task details were reportedly unaffected14.

Other to-do list apps

  1. 1
    TodoistPeople who want repeating tasks, calendar feeds and sharing on every device
    89/100
    $5/mocheapest paid plan
  2. 2
    Remember The MilkPeople who want repeats, Smart Add typing and a calendar feed on any device
    83/100
    $4.17/mocheapest paid plan
  3. 3
    TickTickPeople who want repeats, Kanban and calendar feeds at a low yearly price
    83/100
    $4.17/mocheapest paid plan
  4. 4
    Super ProductivityPeople who want a free, local-first planner with open-source code
    79/100
    $0cheapest paid plan

All 12 to-do list apps

Sources

  1. Toodledo pricing, Toodledo. Accessed 8 Oct 2026.
  2. Toodledo home page, Toodledo. Accessed 8 Oct 2026.
  3. Toodledo website, Toodledo. Accessed 8 Oct 2026.
  4. Alarms and reminders, Toodledo. Accessed 8 Oct 2026.
  5. Locations, Toodledo. Accessed 8 Oct 2026.
  6. Calendar, Toodledo. Accessed 8 Oct 2026.
  7. Export, Toodledo. Accessed 8 Oct 2026.
  8. Repeating tasks, Toodledo. Accessed 8 Oct 2026.
  9. Subtasks, Toodledo. Accessed 8 Oct 2026.
  10. Tags, Toodledo. Accessed 8 Oct 2026.
  11. How to share tasks with other people, Toodledo. Accessed 8 Oct 2026.
  12. Toodledo API documentation, version 3, Toodledo. Accessed 8 Oct 2026.
  13. Toodledo help topics, Toodledo. Accessed 8 Oct 2026.
  14. Toodledo Database Compromised, Toodledo forums. Accessed 8 Oct 2026.
  15. Sync, Toodledo. Accessed 8 Oct 2026.
  16. Toodledo iOS app, Toodledo. Accessed 8 Oct 2026.

Website: www.toodledo.com · Markdown version · We are not affiliated with Toodledo.