--- title: Toodledo canonical: https://saasranked.com/software/toodledo/ category: To-Do List Apps points: 67 rank: 10 of 12 facts_checked: 2026-10-08 --- # Toodledo Task manager with a free plan that syncs devices, location reminders and a documented API. 67 points out of 100. #10 of 12 to-do list apps. Vendor: Toodledo. Website: https://www.toodledo.com/ - The free plan has unlimited tasks, recurring tasks and unlimited device sync [1]. - Standard costs $3.99 a month billed yearly, or $4.99 billed monthly, and adds subtasks and Google Calendar sync [1]. - Apps exist for iOS and Android, plus a website; no Windows or Mac desktop app is listed [2][3]. - Alarms can arrive by email, SMS, mobile app alert or browser popup [4]. - Private collaboration is limited to subscribers [11]. Verdict: Toodledo suits people who want repeating tasks, location reminders and a documented API at $3.99 a month on yearly billing [1][5][12]. The free plan syncs unlimited devices [1]. The catch: subtasks, Google Calendar sync and private sharing need a paid plan, and no Windows desktop app is listed, so Windows users use the website [1][3][9][11]. Best for: People who want detailed task fields, repeats and an API on a low price. ## Points | Criterion | Line | Value | Points | Note | |---|---|---|---|---| | Systems | Apps | iOS, Android, Web | 9/18 | Official iOS and Android apps, plus the Toodledo website. No Windows, Mac or Linux desktop app is listed [15][2][3]. | | Systems | Works offline | Not published | 0/6 | Not published on the vendor's iOS, Android and sync pages [15][16]. The iOS page says it can run as a standalone app. | | Planning | Recurring tasks | Yes | 7/7 | Repeat daily, weekly or custom patterns such as 'The 1st Friday of each month'; included in Free [8][1]. | | Planning | Time reminders | Yes | 4/4 | Alarms tied to a due date go by email, SMS, mobile app alert or browser popup [4]. | | Planning | Location reminders | Yes | 3/3 | The page says you get task reminders when you arrive at or leave a location [5]. | | Planning | Subtasks | Yes | 4/4 | Subtasks nest under tasks; the feature is reserved for subscribers [9]. | | Planning | Labels or tags | Yes | 3/3 | Tags can be added to tasks, lists and outlines [10]. | | Planning | Dates typed in plain words | Not published | 0/3 | Not published on the vendor's repeating-tasks page, which shows menu patterns only [8]. | | Planning | Board view | Not published | 0/3 | Not published on the vendor's feature and help pages [13][1]. | | Calendar and sharing | Tasks in your calendar | Yes | 6/6 | Tasks sync with third-party calendars such as Apple iCal or Google Calendar; Standard lists Google Calendar Sync [6][1]. | | Calendar and sharing | Shared lists | Yes | 5/5 | Invite a collaborator by email; private collaboration is for subscribers. Standard allows 1 collaborator [11][1]. | | Calendar and sharing | Assign tasks | Yes | 4/4 | Assign a task through the 'Assigned To' field, if the collaborator gives permission [11]. | | Calendar and sharing | Public API | Yes | 3/3 | Developer documentation for API version 3 covers viewing, adding, editing and deleting tasks [12]. | | Your data | Export your tasks | Yes | 4/4 | The export page says you can export data in CSV, XML, Text and iCal formats [7]. | | Your data | Open source | Not published | 0/5 | Not published on the vendor's pricing or help pages [1][13]. | | Your data | Two-factor sign-in | Not published | 0/3 | Not described. The help index lists a two-step question, but no answer or setup page is published there [13]. | | Price | Free plan | Yes | 8/8 | Free starter version for personal use with unlimited device sync [1]. | | Price | Cheapest paid plan | $3.99/mo | 7/11 | Standard, $3.99 a month billed yearly [1]. | ## Plans | Plan | Price | Per month (USD) | |---|---|---| | Free | Free [1] | $0 | | Standard | $3.99/month billed yearly [1] | $3.99 | | Plus | $5.99/month billed yearly [1] | $5.99 | Annual plans have a 14-day refund window; monthly plans are not refundable. Plans renew automatically [1]. ## Strengths - Free plan includes recurring tasks, simple alarms and unlimited device sync [1]. - Repeats can be set to patterns such as the 1st Friday of each month [8]. - Location reminders alert you when you arrive at or leave a place [5]. - Developer API documentation covers viewing, adding, editing and deleting tasks [12]. ## Limits - Subtasks are reserved for paying subscribers [9]. - The free plan caps lists and outlines at 30 items and has 1 week of history [1]. - Free collaborators can only read a workspace; only subscribers can add or edit tasks [11]. - No Windows, Mac or Linux desktop app is listed [2][3]. ## Concerns - On November 1, 2013 Toodledo's founder said a secondary database was exposed in a third-party provider's breach on October 28, 2013. Exposed data included IP addresses, some email addresses and file names; passwords and task details were reportedly unaffected [14]. ## Sources 1. [Toodledo pricing](https://www.toodledo.com/pricing.php), Toodledo, accessed 2026-10-08 2. [Toodledo home page](https://www.toodledo.com/), Toodledo, accessed 2026-10-08 3. [Toodledo website](https://www.toodledo.com/features/desktopapp.html), Toodledo, accessed 2026-10-08 4. [Alarms and reminders](https://www.toodledo.com/features/alarms.html), Toodledo, accessed 2026-10-08 5. [Locations](https://www.toodledo.com/features/locations.html), Toodledo, accessed 2026-10-08 6. [Calendar](https://www.toodledo.com/features/calendar.html), Toodledo, accessed 2026-10-08 7. [Export](https://www.toodledo.com/features/export.html), Toodledo, accessed 2026-10-08 8. [Repeating tasks](https://www.toodledo.com/features/repeatingtasks.html), Toodledo, accessed 2026-10-08 9. [Subtasks](https://www.toodledo.com/features/subtasks.html), Toodledo, accessed 2026-10-08 10. [Tags](https://www.toodledo.com/features/tags.html), Toodledo, accessed 2026-10-08 11. [How to share tasks with other people](https://www.toodledo.com/info/sharing.php), Toodledo, accessed 2026-10-08 12. [Toodledo API documentation, version 3](https://api.toodledo.com/3/), Toodledo, accessed 2026-10-08 13. [Toodledo help topics](https://www.toodledo.com/info/help.php), Toodledo, accessed 2026-10-08 14. [Toodledo Database Compromised](https://static.toodledo.com/forums/1/18124/-85002/read.html), Toodledo forums, accessed 2026-10-08 15. [Sync](https://www.toodledo.com/features/sync.html), Toodledo, accessed 2026-10-08 16. [Toodledo iOS app](https://www.toodledo.com/features/iosapp.html), Toodledo, accessed 2026-10-08