saasrankedSoftware, ranked on the facts

to-do list app · Microsoft

Microsoft To Do

Free task app for Windows, Mac, iOS, Android and the web that syncs through a Microsoft account.

70/100

#9 of 12 to-do list apps
Facts checked 8 Oct 2026

In short

Microsoft To Do suits people who want a free, simple list app that syncs across devices and with Outlook Tasks3,10. Repeats, reminders, steps, tags, sharing and assigning are all documented4,6,7,8. The catch: Microsoft's pages do not describe offline use, location reminders, a board view or a task export1,4,7,13.

Best for: People who already use a Microsoft account or Outlook.

Where the points come from

Systems15 of 24
Planning21 of 27
Calendar and sharing12 of 18
Your data3 of 12
Price19 of 19

Systems 15 of 24 points

RuleWhat is publishedPoints
AppsWindows, macOS, iOS, Android, WebWindows app in the Microsoft Store, a Mac App Store app (macOS 13 or later), iOS and Android apps, and a web version1,2,10,14.15 / 18
Works offlineNot publishedNot published on the vendor's welcome, sync, system-requirements or help pages1,2,3,13.0 / 6

Planning 21 of 27 points

RuleWhat is publishedPoints
Recurring tasksYesRepeat options: daily, weekdays, weekly, monthly, yearly or custom4.7 / 7
Time remindersYesRemind me offers later today, tomorrow, next week or a date and time you pick4.4 / 4
Location remindersNot publishedNot published on the vendor's due dates and reminders page4.0 / 3
SubtasksYesSteps break a task into smaller pieces6.4 / 4
Labels or tagsYesHashtags in task names group tasks across lists; Outlook categories also work6.3 / 3
Dates typed in plain wordsYesTyping "every Monday" or "tomorrow 5pm" sets repeat and reminder; only Windows (English) and iOS5.3 / 3
Board viewNot publishedNot published on the vendor's list, task and welcome pages1,7,13.0 / 3

Calendar and sharing 12 of 18 points

RuleWhat is publishedPoints
Tasks in your calendarNot publishedTasks sync to Outlook Tasks, and dragging a task books time, but dated tasks are not shown3,12.0 / 6
Shared listsYesLists can be shared between personal Microsoft accounts through an invitation link7.5 / 5
Assign tasksYes"Assign to" lets you give a task to any member of a shared list8.4 / 4
Public APIYesThe Microsoft Graph To Do API (v1.0) creates and reads tasks and task lists9.3 / 3

Your data 3 of 12 points

RuleWhat is publishedPoints
Export your tasksNot publishedNot published on the vendor's task, list and help pages1,7,13.0 / 4
Open sourceNot publishedNot published on the vendor's pages1,2.0 / 5
Two-factor sign-inYesA Microsoft account can require two steps to sign in; personal accounts sign in to To Do2,11.3 / 3

Price 19 of 19 points

RuleWhat is publishedPoints
Free planYesThe Store lists the app as a free download; signing in on each device syncs tasks3,10.8 / 8
Cheapest paid plan$0No paid To Do plan is listed; the Microsoft Store lists the app as free10.11 / 11

The rule behind each line: how we score to-do list apps.

Plans and prices

As the vendor lists them, before tax. Prices are in US dollars unless the plan shows euros; the points use US dollars, with euros converted at the ECB rate.

PlanPrice as listedPer monthNotes
Free1 personFree2,10$0Needs a Microsoft account

Strengths

  • Free to download, with sync across devices through one account3,10.
  • Repeating tasks and time reminders are documented4.
  • Shared lists support assigning tasks to members7,8.
  • A Microsoft Graph API reads and writes tasks9.

Limits

  • Typed plain-word dates work only in the Windows app and on iOS, and on Windows only in English5.
  • No location reminders are described on the reminders page4.
  • The help pages do not document offline use or exporting tasks1,13.
  • Work or school accounts need a Microsoft 365 licence that includes To Do2.

Other to-do list apps

  1. 1
    TodoistPeople who want repeating tasks, calendar feeds and sharing on every device
    89/100
    $5/mocheapest paid plan
  2. 2
    Remember The MilkPeople who want repeats, Smart Add typing and a calendar feed on any device
    83/100
    $4.17/mocheapest paid plan
  3. 3
    TickTickPeople who want repeats, Kanban and calendar feeds at a low yearly price
    83/100
    $4.17/mocheapest paid plan
  4. 4
    Super ProductivityPeople who want a free, local-first planner with open-source code
    79/100
    $0cheapest paid plan

All 12 to-do list apps

Sources

  1. Welcome to Microsoft To Do, Microsoft Support. Accessed 8 Oct 2026.
  2. Microsoft To Do system requirements, Microsoft Support. Accessed 8 Oct 2026.
  3. Syncing your Microsoft To Do account, Microsoft Support. Accessed 8 Oct 2026.
  4. Add due dates and reminders in Microsoft To Do, Microsoft Support. Accessed 8 Oct 2026.
  5. Smart due date and reminder recognition in Microsoft To Do, Microsoft Support. Accessed 8 Oct 2026.
  6. Add steps, importance, notes, tags and categories to your tasks, Microsoft Support. Accessed 8 Oct 2026.
  7. Create and share lists, Microsoft Support. Accessed 8 Oct 2026.
  8. Assign tasks in shared lists, Microsoft Support. Accessed 8 Oct 2026.
  9. Use the Microsoft To Do API, Microsoft Learn. Accessed 8 Oct 2026.
  10. Microsoft To Do: Lists, Tasks & Reminders, Microsoft Store. Accessed 8 Oct 2026.
  11. How to use two-step verification with your Microsoft account, Microsoft Support. Accessed 8 Oct 2026.
  12. Drag a task to your Outlook calendar, Microsoft Support. Accessed 8 Oct 2026.
  13. Get help for Microsoft To Do, Microsoft Support. Accessed 8 Oct 2026.
  14. Microsoft To Do: Lists, Tasks & Reminders (Mac App Store), Apple App Store. Accessed 8 Oct 2026.

Website: to-do.office.com · Markdown version · We are not affiliated with Microsoft.