---
title: Microsoft To Do
canonical: https://saasranked.com/software/microsoft-to-do/
category: To-Do List Apps
points: 70
rank: 9 of 12
facts_checked: 2026-10-08
---

# Microsoft To Do

Free task app for Windows, Mac, iOS, Android and the web that syncs through a Microsoft account.

70 points out of 100. #9 of 12 to-do list apps. Vendor: Microsoft. Website: https://to-do.office.com/

- The Microsoft Store lists the app as a free download [10].
- Apps exist for Windows, macOS, iOS and Android, plus a web version [1][2][14].
- Tasks repeat daily, weekly, monthly, yearly or on a custom schedule [4].
- Plain-word dates such as "every Monday" work only in the Windows app (English) and on iOS [5].
- Shared lists let you assign tasks to members [7][8].

Verdict: Microsoft To Do suits people who want a free, simple list app that syncs across devices and with Outlook Tasks [3][10]. Repeats, reminders, steps, tags, sharing and assigning are all documented [4][6][7][8]. The catch: Microsoft's pages do not describe offline use, location reminders, a board view or a task export [1][4][7][13]. Best for: People who already use a Microsoft account or Outlook.

## Points

| Criterion | Line | Value | Points | Note |
|---|---|---|---|---|
| Systems | Apps | Windows, macOS, iOS, Android, Web | 15/18 | Windows app in the Microsoft Store, a Mac App Store app (macOS 13 or later), iOS and Android apps, and a web version [1][2][10][14]. |
| Systems | Works offline | Not published | 0/6 | Not published on the vendor's welcome, sync, system-requirements or help pages [1][2][3][13]. |
| Planning | Recurring tasks | Yes | 7/7 | Repeat options: daily, weekdays, weekly, monthly, yearly or custom [4]. |
| Planning | Time reminders | Yes | 4/4 | Remind me offers later today, tomorrow, next week or a date and time you pick [4]. |
| Planning | Location reminders | Not published | 0/3 | Not published on the vendor's due dates and reminders page [4]. |
| Planning | Subtasks | Yes | 4/4 | Steps break a task into smaller pieces [6]. |
| Planning | Labels or tags | Yes | 3/3 | Hashtags in task names group tasks across lists; Outlook categories also work [6]. |
| Planning | Dates typed in plain words | Yes | 3/3 | Typing "every Monday" or "tomorrow 5pm" sets repeat and reminder; only Windows (English) and iOS [5]. |
| Planning | Board view | Not published | 0/3 | Not published on the vendor's list, task and welcome pages [1][7][13]. |
| Calendar and sharing | Tasks in your calendar | Not published | 0/6 | Tasks sync to Outlook Tasks, and dragging a task books time, but dated tasks are not shown [3][12]. |
| Calendar and sharing | Shared lists | Yes | 5/5 | Lists can be shared between personal Microsoft accounts through an invitation link [7]. |
| Calendar and sharing | Assign tasks | Yes | 4/4 | "Assign to" lets you give a task to any member of a shared list [8]. |
| Calendar and sharing | Public API | Yes | 3/3 | The Microsoft Graph To Do API (v1.0) creates and reads tasks and task lists [9]. |
| Your data | Export your tasks | Not published | 0/4 | Not published on the vendor's task, list and help pages [1][7][13]. |
| Your data | Open source | Not published | 0/5 | Not published on the vendor's pages [1][2]. |
| Your data | Two-factor sign-in | Yes | 3/3 | A Microsoft account can require two steps to sign in; personal accounts sign in to To Do [2][11]. |
| Price | Free plan | Yes | 8/8 | The Store lists the app as a free download; signing in on each device syncs tasks [3][10]. |
| Price | Cheapest paid plan | $0 | 11/11 | No paid To Do plan is listed; the Microsoft Store lists the app as free [10]. |

## Plans

| Plan | Price | Per month (USD) |
|---|---|---|
| Free | Free [2][10] | $0 |

## Strengths

- Free to download, with sync across devices through one account [3][10].
- Repeating tasks and time reminders are documented [4].
- Shared lists support assigning tasks to members [7][8].
- A Microsoft Graph API reads and writes tasks [9].

## Limits

- Typed plain-word dates work only in the Windows app and on iOS, and on Windows only in English [5].
- No location reminders are described on the reminders page [4].
- The help pages do not document offline use or exporting tasks [1][13].
- Work or school accounts need a Microsoft 365 licence that includes To Do [2].

## Sources

1. [Welcome to Microsoft To Do](https://support.microsoft.com/en-us/ToDo/welcome-to-microsoft-to-do), Microsoft Support, accessed 2026-10-08
2. [Microsoft To Do system requirements](https://support.microsoft.com/en-us/ToDo/microsoft-to-do-system-requirements), Microsoft Support, accessed 2026-10-08
3. [Syncing your Microsoft To Do account](https://support.microsoft.com/en-us/ToDo/syncing-your-microsoft-to-do-account), Microsoft Support, accessed 2026-10-08
4. [Add due dates and reminders in Microsoft To Do](https://support.microsoft.com/en-us/ToDo/add-due-dates-and-reminders-in-microsoft-to-do), Microsoft Support, accessed 2026-10-08
5. [Smart due date and reminder recognition in Microsoft To Do](https://support.microsoft.com/en-us/ToDo/smart-due-date-reminder-recognition-in-microsoft-to-do), Microsoft Support, accessed 2026-10-08
6. [Add steps, importance, notes, tags and categories to your tasks](https://support.microsoft.com/en-us/ToDo/add-steps-importance-notes-tags-and-categories-to-your-tasks), Microsoft Support, accessed 2026-10-08
7. [Create and share lists](https://support.microsoft.com/en-us/ToDo/create-and-share-lists), Microsoft Support, accessed 2026-10-08
8. [Assign tasks in shared lists](https://support.microsoft.com/en-us/ToDo/assign-tasks-in-shared-lists), Microsoft Support, accessed 2026-10-08
9. [Use the Microsoft To Do API](https://learn.microsoft.com/en-us/graph/api/resources/todo-overview?view=graph-rest-1.0), Microsoft Learn, accessed 2026-10-08
10. [Microsoft To Do: Lists, Tasks & Reminders](https://apps.microsoft.com/detail/9nblggh5r558), Microsoft Store, accessed 2026-10-08
11. [How to use two-step verification with your Microsoft account](https://support.microsoft.com/en-us/account-billing/how-to-use-two-step-verification-with-your-microsoft-account-c7910146-672f-01e9-50a0-93b4585e7eb4), Microsoft Support, accessed 2026-10-08
12. [Drag a task to your Outlook calendar](https://support.microsoft.com/en-us/topic/2146bc92-2d5c-407f-a619-2b2e372b2ca2), Microsoft Support, accessed 2026-10-08
13. [Get help for Microsoft To Do](https://support.microsoft.com/en-us/ToDo/get-help-for-microsoft-to-do), Microsoft Support, accessed 2026-10-08
14. [Microsoft To Do: Lists, Tasks & Reminders (Mac App Store)](https://apps.apple.com/us/app/microsoft-to-do/id1274495053), Apple App Store, accessed 2026-10-08