time tracking tool · Hubstaff

Hubstaff

Team time tracker with Windows, macOS, Linux and mobile apps, invoices, project budgets and a named SOC 2 Type II.

89/100

#3 of 12 time tracking tools
Facts checked 8 Oct 2026

In short

Starter lists at $4.99 per seat a month on annual billing; Grow is $7.50 and Team is $10¹.
A flat $144-a-year Small Business Essentials offer for qualifying new teams covers 3 paid seats plus a free owner seat^2,3.
Apps cover Windows, macOS, Linux, iOS and Android, plus a Chrome extension and a browser app⁴.
Hubstaff names SOC 2 Type II on its security page⁶.
The free plan is for one person only; teams start on a paid plan with a 14-day trial^1,2.

Hubstaff suits small teams that want hours tracked on Windows, macOS, Linux and phones, then billed through invoices built from that time^4,12. Prices start at $4.99 per seat a month on annual billing¹, and idle time, offline tracking and two-factor sign-in are documented^7,8,9. The catch: single sign-on is only on Enterprise, the free plan has one seat, and timesheet approvals need the Team plan².

Best for: Small teams that want tracked hours turned into invoices and payroll.

Where the points come from

Systems18 of 18

Tracking12 of 12

Billing23 of 23

Reports and links12 of 14

Security8 of 11

Price16 of 22

Systems 18 of 18 points

Rule	What is published	Points
Apps	Windows app, macOS app, Linux app, iOS app, Android app, Web appDownload page lists desktop apps for three systems, iOS and Android apps, and a "Hubstaff Browser App", counted as the web app⁴.	12 / 12
Browser extension	YesThe download page lists a Hubstaff Chrome extension⁴.	3 / 3
Tracks time offline	YesThe timer stores activity locally while offline and uploads it once the connection returns⁸.	3 / 3

Tracking 12 of 12 points

Rule	What is published	Points
Idle detection	YesThe app prompts the user to keep or discard idle time; Grow lists idle time out, Team custom settings^7,2.	7 / 7
Automatic activity log	YesDesktop timer apps record apps and URLs visited while tracking¹⁰; limited on Starter and Grow, unlimited on Team¹.	5 / 5

Billing 23 of 23 points

Rule	What is published	Points
Timesheet approval	YesMembers submit timesheets and managers approve or deny them; listed from the Team plan^11,2.	6 / 6
Invoices from tracked time	YesA new invoice generates line items from the team's time recordings, using bill rates¹².	8 / 8
Billable rates	YesBill rates are set per member and overridden per project; the time and activity report lists Billed amount as an option^13,14.	6 / 6
Project budgets and alerts	YesProject budgets in hours or cost email budget alerts at a chosen percentage; offered from Grow^15,1.	3 / 3

Reports and links 12 of 14 points

Rule	What is published	Points
Report export formats	CSV, PDFReports download as QuickBooks format, CSV or PDF; Excel is not listed¹⁶.	2 / 3
Scheduled reports by email	YesReports can be scheduled by email daily, weekly, bi-weekly or monthly, as PDF or CSV¹⁷.	2 / 2
Public API	YesA public developer portal documents API endpoints, including time entries and activities¹⁸.	3 / 3
Named integrations	Jira, Asana, Trello, QuickBooks, SlackFive of six listed by name with descriptions; Google Calendar has no description and its setup guide runs through Zapier, so it is excluded^5,19.	5 / 6

Security 8 of 11 points

Rule	What is published	Points
Single sign-on (SAML)	NoSingle sign-on is listed only for Enterprise, which the pricing data describes as contact sales^1,2.	0 / 3
SOC 2 Type II or ISO 27001	YesThe security page names SOC 2 Type II; a separate page says Hubstaff was SOC 2 Type II compliant as of December 10, 2021^6,20.	5 / 5
Two-factor sign-in	YesOwners and managers can require team members to turn on two-factor authentication⁹.	3 / 3

Price 16 of 22 points

Rule	What is published	Points
Free plan	YesHelp article and the pricing page data list a Free plan that tracks time for one person^2,1.	7 / 7
Users on the free plan	1The Free plan accommodates one person, the organization owner only².	0 / 3
Cheapest paid plan	$4.99/moStarter, $4.99 per seat a month on annual billing, 2 seats minimum^1,3.	9 / 12

The rule behind each line: how we score time tracking tools.

Plans and prices

As the vendor lists them, before tax. Prices are in US dollars unless the plan shows euros; the points use US dollars, with euros converted at the ECB rate.

Plan	Price as listed	Per month	Notes
Free1 person (organization owner only)	Free^1,2	$0	Time tracking, limited screenshots, no scheduled reports
Small Business EssentialsOwner plus 3 paid seats	$144/year^2,3	$12	Special offer for qualifying new organizations, shown at signup; flat fee, annual only, no add-ons
StarterPer seat, 2 seats minimum	$4.99/seat/month^1,3	$4.99	Basic time tracking and activity levels
GrowPer seat, 2 seats minimum	$7.50/seat/month^1,3	$7.50	Adds idle timeout, project budgets and expenses
TeamPer seat, 2 seats minimum	$10/seat/month^1,2	$10	Adds timesheet approvals, client budgets and scheduling
EnterpriseLarger organizations	Contact sales^1,2	Quote	Single sign-on and higher API limits

The pricing page data labels the listed per-seat prices as annual. Per-seat plans bill monthly, quarterly or yearly, and the smallest billable count is 2 seats^1,3. Small Business Essentials is a special offer for qualifying new organizations that appears at signup, not on the pricing page, so it is not used as the regular price².

Strengths

Desktop apps for Windows, macOS and Linux, mobile apps for iOS and Android, and a Chrome extension⁴.
Invoices fill themselves with line items from your team's time recordings¹².
Project budgets can email an alert at a percentage you choose¹⁵.
Names SOC 2 Type II on its security page⁶.
Time tracked offline is stored on the computer and uploads when the connection returns⁸.

Limits

The free plan accommodates one person, the organization owner only².
Timesheet approvals are in the Team plan and up, not in Starter or Grow².
Single sign-on is listed only on Enterprise, which the pricing data describes as contact sales^1,2.
The export help article lists CSV, PDF and QuickBooks format; Excel is not listed¹⁶.
The Google Calendar setup guide runs through Zapier¹⁹.

Other time tracking tools

1
TimeCampFreelancers and small teams that want a free plan and low per-user prices
100/100
$3.99/mocheapest paid plan
2
ClockifySmall teams that want a free plan and a low paid price
96/100
$3.99/mocheapest paid plan
4
TMetricSmall teams that want invoicing, budgets and apps on every system for a low price
85/100
$5.83/mocheapest paid plan
5
My HoursSmall teams that want a free plan and invoices from tracked hours
76/100
$4/mocheapest paid plan

Hubstaff vs TimeCamp · Hubstaff vs Clockify · All 12 time tracking tools

Sources

Hubstaff Pricing Plans, Hubstaff. Accessed 8 Oct 2026.
Plans and pricing, Hubstaff Help. Accessed 8 Oct 2026.
About Hubstaff's per-seat pricing, Hubstaff Help. Accessed 8 Oct 2026.
Hubstaff downloads, Hubstaff. Accessed 8 Oct 2026.
Hubstaff integrations, Hubstaff. Accessed 8 Oct 2026.
Hubstaff security, Hubstaff. Accessed 8 Oct 2026.
Keep idle time organization setting, Hubstaff Help. Accessed 8 Oct 2026.
Track time offline, Hubstaff Help. Accessed 8 Oct 2026.
Turn on two-factor authentication (2FA), Hubstaff Help. Accessed 8 Oct 2026.
Application and URL tracking, Hubstaff Help. Accessed 8 Oct 2026.
Team member's guide to timesheet approvals, Hubstaff Help. Accessed 8 Oct 2026.
Creating an invoice: overview, Hubstaff Help. Accessed 8 Oct 2026.
Set separate pay and bill rates for a user on different projects, Hubstaff Help. Accessed 8 Oct 2026.
Time and activity report, Hubstaff Help. Accessed 8 Oct 2026.
Project-level budgets, Hubstaff Help. Accessed 8 Oct 2026.
Export or download reports, Hubstaff Help. Accessed 8 Oct 2026.
Scheduled reports, Hubstaff Help. Accessed 8 Oct 2026.
Hubstaff Developer Portal, Hubstaff. Accessed 8 Oct 2026.
Google Calendar time tracking, Hubstaff. Accessed 8 Oct 2026.
SOC 2 Type II, Hubstaff. Accessed 8 Oct 2026.

Website: hubstaff.com · Markdown version · We are not affiliated with Hubstaff.