saasrankedSoftware, ranked on the facts

note-taking app · Notion

Notion

Cloud workspace for notes, docs and databases, free for one person, with live co-editing and full-workspace export.

60/100

#6 of 10 note-taking apps
Facts checked 8 Oct 2026

In short

Notion suits people who want notes, linked pages and databases in one tool, with live editing alongside others9,10,12. The Free plan is unlimited for one person and the whole workspace exports to Markdown or HTML2,5. The catch: notes live in Notion's cloud, staff can access them for troubleshooting, and there is no end-to-end encryption7.

Best for: People who want notes, tasks and databases in one place.

Where the points come from

Systems22 of 25
Your data6 of 30
Features20 of 25
Price12 of 20

Systems 22 of 25 points

RuleWhat is publishedPoints
AppsWindows, macOS, iOS, Android, WebNotion lists apps for web, Mac, Windows, iOS and Android; the desktop page offers only Mac and Windows builds3,6.15 / 18
Works offlineYesAll users can view, edit and create pages offline in the desktop or mobile app4.7 / 7

Your data 6 of 30 points

RuleWhat is publishedPoints
Notes as plain filesNoPages live in Notion's workspace; you get Markdown files only by exporting5.0 / 10
Export everything to Markdown or HTMLYesExport all workspace content at once as HTML or Markdown and CSV5.6 / 6
End-to-end encryptionNoData is encrypted at rest with AES-256, and staff can access it for troubleshooting7.0 / 8
Open sourceNot published0 / 6

Features 20 of 25 points

RuleWhat is publishedPoints
Web clipperYesNotion offers a web clipper extension for Chrome that saves pages into Notion8.5 / 5
Linked notesYesBacklinks show all pages that link to the current page9.5 / 5
Real-time collaborationYesSeveral people can edit the same page, and the same block, at the same time12.5 / 5
Tables and databasesYesDatabases have properties and views you can filter, sort and group10.5 / 5
Handwriting and drawingNot published0 / 5

Price 12 of 20 points

RuleWhat is publishedPoints
Free syncYesThe free plan works on web, desktop and mobile, and offline edits sync when you reconnect3,4.10 / 10
Cheapest paid plan$10/moPlus, from $10 per member a month billed yearly1.2 / 10

The rule behind each line: how we score note-taking apps.

Plans and prices

As the vendor lists them, before tax. Prices are in US dollars unless the plan shows euros; the points use US dollars, with euros converted at the ECB rate.

PlanPrice as listedPer monthNotes
Free1 personFree2$0Unlimited blocks for one person, 7-day page history, 5 MB uploads
Plus1 person or small team$10/member/month, billed yearly1,2$10Unlimited uploads, 30-day page history, Notion AI trial only

Strengths

  • Free for one person with unlimited pages and blocks2.
  • Databases show notes as tables, boards, calendars and more, with filters and sorts10.
  • Several people can edit the same page, and even the same block, at once12.
  • Backlinks show every page that links to the one you are on9.
  • The whole workspace exports as HTML or Markdown and CSV5.

Limits

  • Data is encrypted at rest, but Notion staff can access it to troubleshoot, so it is not end-to-end encrypted7.
  • Offline pages must be chosen one by one on each device on the Free plan2,4.
  • Free and Plus get only a limited trial of Notion AI2,11.
  • The Free plan keeps 7 days of page history and caps uploads at 5 MB per file2.
  • The web clipper page offers only a Chrome extension8.

Other note-taking apps

  1. 1
    AnytypePeople who want Notion-style databases kept encrypted on their own devices
    76/100
    $4/mocheapest paid plan
  2. 2
    LogseqPeople who want linked notes as plain files they control
    72/100
    $5/mocheapest paid plan
  3. 3
    ObsidianPeople who want their notes as plain files they own
    71/100
    $4/mocheapest paid plan
  4. 4
    JoplinPeople who want free, open-source notes with encrypted sync
    67/100
    $2.67/mocheapest paid plan

All 10 note-taking apps

Sources

  1. What is Notion? | Notion, Notion. Accessed 8 Oct 2026.
  2. Notion Pricing Plans: Free, Plus, Business, & Enterprise., Notion. Accessed 8 Oct 2026.
  3. Notion for everyone, Notion. Accessed 8 Oct 2026.
  4. Everything you need to know about working offline in Notion, Notion. Accessed 8 Oct 2026.
  5. Export your content, Notion Help Center. Accessed 8 Oct 2026.
  6. Download Notion for desktop, Notion. Accessed 8 Oct 2026.
  7. Security practices at Notion, Notion Help Center. Accessed 8 Oct 2026.
  8. Notion Web Clipper, Notion. Accessed 8 Oct 2026.
  9. Links & backlinks in Notion, Notion Help Center. Accessed 8 Oct 2026.
  10. Intro to databases in Notion, Notion Help Center. Accessed 8 Oct 2026.
  11. What is Notion AI? FAQs, Notion Help Center. Accessed 8 Oct 2026.
  12. Collaborate in a workspace, Notion Help Center. Accessed 8 Oct 2026.

Website: www.notion.com · Markdown version · We are not affiliated with Notion.