---
title: Todoist
canonical: https://saasranked.com/software/todoist/
category: To-Do List Apps
points: 89
rank: 1 of 12
facts_checked: 2026-10-08
---

# Todoist

Task manager with apps for six platforms, a free Beginner plan and a Pro plan at $5 a month billed yearly.

89 points out of 100. #1 of 12 to-do list apps. Vendor: Doist. Website: https://todoist.com/

- Pro costs $60 a year ($5 a month) billed yearly, or $7 a month billed monthly [2].
- Apps exist for Windows, macOS, Linux, iPhone, iPad and Android, plus a web app [3][19].
- Recurring dates, reminders, sub-tasks, labels and board layout are listed for the free Beginner plan too [6][7][10][11][12].
- Location reminders need Pro or Business and alert only the mobile apps [8].
- Calendar feeds show dated tasks in Google, Outlook or Apple Calendar [9].

Verdict: Todoist suits people who want one task app on every system, with repeats typed in plain words and tasks shown in an outside calendar [3][6][9]. Most planning features are in the free plan, and Pro adds location reminders and automatic backups at $5 a month [2][8][15]. The catch: the free plan allows 5 personal projects, and location reminders and backups need Pro [1][8][15]. Best for: People who want repeating tasks, calendar feeds and sharing on every device.

## Points

| Criterion | Line | Value | Points | Note |
|---|---|---|---|---|
| Systems | Apps | Windows, macOS, Linux, iOS, Android, Web | 18/18 | Downloads page lists Windows, Mac, Linux, iPhone, iPad and Android apps; system requirements list the web app's browsers [3][19]. |
| Systems | Works offline | Yes | 6/6 | Todoist says you can add, delete or change tasks without an internet connection [5]. |
| Planning | Recurring tasks | Yes | 7/7 | Recurring due dates are listed for Beginner, Pro and Business [6]. |
| Planning | Time reminders | Yes | 4/4 | Time reminders are listed for Beginner, Pro and Business; you pick a date and time [7]. |
| Planning | Location reminders | Yes | 3/3 | Pro and Business only; alerts arrive on the iOS and Android apps [8]. |
| Planning | Subtasks | Yes | 4/4 | Sub-tasks nest up to four levels and are listed for Beginner, Pro and Business [11]. |
| Planning | Labels or tags | Yes | 3/3 | Labels batch similar tasks and are listed for Beginner, Pro and Business [12]. |
| Planning | Dates typed in plain words | Yes | 3/3 | Typed phrases such as "every fri at noon" set the date and repeat [6]. |
| Planning | Board view | Yes | 3/3 | Board layout is listed for Beginner, Pro and Business [10]. |
| Calendar and sharing | Tasks in your calendar | Yes | 6/6 | Calendar feeds show dated tasks in Apple, Outlook and Google Calendar; listed for Beginner, Pro and Business [9]. |
| Calendar and sharing | Shared lists | Yes | 5/5 | You can share a project with another person on Beginner, Pro and Business [13]. |
| Calendar and sharing | Assign tasks | Yes | 4/4 | Tasks in a shared project can be assigned to members; listed for Beginner, Pro and Business [13]. |
| Calendar and sharing | Public API | Yes | 3/3 | The API v1 docs list endpoints to read, create, update and delete tasks [14]. |
| Your data | Export your tasks | Yes | 4/4 | On Pro and Business, Settings, Backups lets you download a ZIP with a CSV file for each active project [20]. |
| Your data | Open source | Not published | 0/5 | Not published on the vendor's GitHub page [17]. It lists API wrappers and tools, not the apps. |
| Your data | Two-factor sign-in | Yes | 3/3 | Todoist documents two-factor sign-in with an authentication app; no plan limit is listed [16]. |
| Price | Free plan | Yes | 8/8 | The Beginner plan is free, with 5 personal projects; the features page says tasks stay in sync across devices [1][18]. |
| Price | Cheapest paid plan | $5/mo | 5/11 | Pro, $60 a year billed yearly ($5 a month); $7 a month if billed monthly [2]. |

## Plans

| Plan | Price | Per month (USD) |
|---|---|---|
| Beginner | Free [1] | $0 |
| Pro | $60/year [2][8][15] | $5 |
| Business | $96/year per user [2] | $8 |

Prices are Todoist's USD amounts from its published pricing data [2].

## Strengths

- Recurring dates accept typed phrases such as "every fri at noon" on every plan [6].
- Calendar feeds work with Google, Outlook and Apple Calendar [9].
- Reminders, sub-tasks, labels and board layout are listed for the free Beginner plan [7][10][11][12].
- A public API reads and writes tasks [14].
- Two-factor sign-in is documented for accounts [16].

## Limits

- Location reminders need Pro or Business and alert only on iOS and Android [8].
- The free Beginner plan allows 5 personal projects [1].
- Automatic backups run on the Pro and Business plans [15].
- Todoist supports Linux officially on Ubuntu with the Gnome desktop only [4].

## Sources

1. [Todoist pricing](https://www.todoist.com/pricing), Todoist, accessed 2026-10-08
2. [Todoist pricing data (USD)](https://todoist.com/api/v1/pricing), Todoist, accessed 2026-10-08
3. [Download Todoist](https://www.todoist.com/downloads), Todoist, accessed 2026-10-08
4. [Install Todoist for Linux](https://todoist.com/help/todoist/get-started/install-todoist-for-linux-KgKaJa6H), Todoist Help Center, accessed 2026-10-08
5. [Use Todoist while offline](https://www.todoist.com/help/todoist/features/use-todoist-while-offline-4rbaZw), Todoist Help Center, accessed 2026-10-08
6. [Introduction to recurring dates](https://www.todoist.com/help/articles/introduction-to-recurring-dates-YUYVJJAV), Todoist Help Center, accessed 2026-10-08
7. [Introduction to reminders](https://www.todoist.com/help/todoist/features/introduction-to-reminders-9PezfU), Todoist Help Center, accessed 2026-10-08
8. [Use location reminders in Todoist](https://www.todoist.com/help/todoist/features/use-location-reminders-in-todoist-uGcwH2AJ6), Todoist Help Center, accessed 2026-10-08
9. [Add a Todoist calendar feed](https://www.todoist.com/help/todoist/integrations/add-a-todoist-calendar-feed-pAk3tk), Todoist Help Center, accessed 2026-10-08
10. [Use the board layout in Todoist](https://www.todoist.com/help/todoist/features/use-the-board-layout-in-todoist-AiAVsyEI), Todoist Help Center, accessed 2026-10-08
11. [Use sub-tasks in Todoist](https://www.todoist.com/help/todoist/features/use-sub-tasks-in-todoist-kMamDo), Todoist Help Center, accessed 2026-10-08
12. [Introduction to labels](https://www.todoist.com/help/todoist/features/introduction-to-labels-dSo2eE), Todoist Help Center, accessed 2026-10-08
13. [Collaborate with friends or family in Todoist](https://www.todoist.com/help/todoist/features/collaborate-with-friends-or-family-in-todoist-tzkGUy), Todoist Help Center, accessed 2026-10-08
14. [Todoist API v1](https://developer.todoist.com/api/v1/), Todoist Developer, accessed 2026-10-08
15. [Introduction to projects](https://www.todoist.com/help/todoist/features/introduction-to-projects-TLTjNftLM), Todoist Help Center, accessed 2026-10-08
16. [Set up two-factor authentication for your Todoist account](https://www.todoist.com/help/account-and-billing/account/set-up-two-factor-authentication-for-your-todoist-account-Nd4X4PFl9), Todoist Help Center, accessed 2026-10-08
17. [Doist on GitHub](https://github.com/Doist), GitHub, accessed 2026-10-08
18. [Todoist features](https://www.todoist.com/features), Todoist, accessed 2026-10-08
19. [System requirements for Todoist](https://www.todoist.com/help/todoist/get-started/system-requirements-for-todoist-Bqx0EW), Todoist Help Center, accessed 2026-10-08
20. [Download or restore backups in Todoist](https://www.todoist.com/help/account-and-billing/security/download-or-restore-backups-in-todoist-ywaJeQbN), Todoist, accessed 2026-10-08